Free event email templates
An event email has one job: get the date into the calendar. These templates make the what, when and where impossible to miss and keep the RSVP button front and centre. They cover the whole run of an event, from save the date and invitation to the day-before reminder and the recap afterwards.
Free plan for up to 2,500 subscribers · No credit card required
- 70
- ready-to-send templates
- 7
- categories, from welcome to Black Friday
- $0
- on the free plan, every template included
- 600px
- responsive layouts for Gmail, Outlook and Apple Mail
All event email templates
Hover a template to scroll through it. Click for a full desktop and mobile preview.
The playbook
How to get the most from event email templates
When to send
- Save the date: four to eight weeks ahead for in-person events
- Invitation with RSVP: two to three weeks ahead
- Reminder: the day before, with the time, place and joining link
- Recap: within a few days, while the event is still fresh
Subject lines to try
- Save the date: our autumn open evening
- You are invited: live webinar on Thursday
- See you tomorrow at 6pm
- Thanks for coming. Here are the highlights
Send only to the people who signed up
Collect registrations with a PostBeagle sign-up form that adds people to their own list, then send the reminder to that list alone.
Try it freeHow it works
From template to inbox in minutes
- 1
Pick a template
Start from any design in the library, or from a blank canvas.
- 2
Make it yours
Apply your brand kit, swap the photos, rewrite the copy. Drag blocks to rearrange.
- 3
Send or automate
Send it as a campaign today, or drop it into a welcome, cart or win-back flow.
Why these templates
Designed to be sent, not just admired
Drag and drop, no code
Every template opens as editable blocks. Click text to change it, drag sections to move them.
Your brand in one click
Save your logo, colours and fonts as a brand kit and apply it to any template.
Built for every inbox
Table-based HTML with inline styles that holds up in Gmail, Outlook and Apple Mail, and stacks on phones.
Products from your store
Connect WooCommerce and product blocks fill with your own best sellers, new arrivals or cart items.
Real photos included
Every template ships with free CC0 photography, so it looks finished before you change a thing.
Campaigns and automations
Use the same template for a one-off send or as a step in an automated flow.
Frequently asked questions
What should an event invitation email include?
The event name, date, time and place (or link) near the top, one reason to come, and a single RSVP button. Everything else can go further down.
How many reminder emails should I send?
One reminder the day before is the norm. For webinars, a second one an hour before start time lifts attendance noticeably.
Are these email templates really free?
Yes. Every template on this page is included on every PostBeagle plan, including the free plan for up to 2,500 subscribers. No template is locked behind an upgrade and you never need a credit card.
Do I need to know HTML or code to use them?
No. Each template opens in the drag-and-drop email builder as separate blocks: click any text to edit it, swap images, recolour sections, and drag blocks to rearrange them.
Are the templates mobile-friendly and do they work in Outlook and Gmail?
Yes. The templates are built with table-based HTML and inline styles, the approach that renders reliably in Gmail, Outlook, Apple Mail and Yahoo, and they stack into a single column on phones.
Your next email is already designed.
Create a free account, pick a template and send it to up to 2,500 subscribers without paying a thing.
- Free plan, no time limit
- No credit card
- Every template included